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Home Whistleblower Scheme

Whistleblower Scheme

An introduction to Vetaphone’s Whistleblower Scheme

Vetaphone’s Whistleblower Scheme ensures a high level of protection for individuals who report serious offences and other significant matters. The scheme can be used if you experience or suspect serious situations involving Vetaphone or in relation to activities related to Vetaphone.

Vetaphone is a responsible company and operates with an open culture, where everyone can feel safe and speak out if they experience situations that potentially breach the law.

Employees are always encouraged to speak to their immediate manager or a member of the executive board in these situations. However, you can also use the company’s Whistleblower Scheme.

The Whistleblower Scheme ensures employees and other stakeholders can make reports in good faith about suspected potential breaches of the law. This includes conditions that could cause Vetaphone financial loss or damage its reputation.

How to Report

You can report your suspicion by sending an email to [email protected]

Please include the following information in your report:
Name
Description of the reported case
When did it happen?
Where did it happen?
You may attach files if necessary

Please avoid including sensitive information about individuals mentioned in the report unless it is necessary to describe the situation.

When you send a report, the Vetaphone Whistleblower Unit will confirm receipt within 7 days via email.

FAQ about reporting

Who can use the Vetaphone Whistleblower Scheme?

Anyone associated with Vetaphone – employees, suppliers, shareholders, and others – can use the Vetaphone Whistleblower Scheme and submit a report.

Who can be reported under the Vetaphone Whistleblower Scheme?

Any serious situation involving Vetaphone employees and/or other stakeholders associated with Vetaphone can be reported. This applies to both employees, management, and directors.

Which situations can be reported?

The Whistleblower Scheme can only be used to report suspected potential breaches of the law in activities related to Vetaphone.

Circumstances involving employee’s own terms of employment or employee related conflicts cannot be reported via the Whistleblower Scheme unless it concerns sexual harassment or other serious forms of harassment.

Circumstances that can be reported via the Whistleblower Scheme, are for example:

  • Embezzlement, theft, corruption, bribery, fraud, forgery, conflicts of interest, blackmail, and misuse of inside information.
  • Irregularities regarding accounting and auditing
  • Providing false or misleading information to public authorities
  • Physical violence and sexual abuse

See Appendix 1 for more examples of what can be reported through the Whistleblower Scheme.

The listed suggestions are only examples. If you are in doubt as to whether your observation should be reported or not, you are encouraged to report it. All reports are acknowledged and processed.

Who processes the reports?

Reports that fall under the scope of this policy, will be processed by the Vetaphone Whistleblower unit, headed by the Chairman of the Vetaphone Board.

In some cases, it will be necessary to involve the help of external partners in the processing of the reports, for example lawyers or accountants.

How to report?

All reports must be sent directly to [email protected]. Reports cannot be submitted in any other way.

How are reports processed?

When a report is received, an initial investigation of the reported situation is initiated. If the report is clearly unfounded, it will be rejected. The person who reported the case will be notified.

If the initial investigation concludes that the report cannot be characterized as unfounded, it will be further investigated. The case is handled internally, and it may have potential employment law consequences for the individuals being reported. The case may be of such nature that it is passed on to the police for further investigation. When a case is closed it is deleted from the system.

All reports must be submitted in good faith. It is crucial that the scheme is not used to make baseless accusations against innocent individuals.

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If you wish to contact us with a support request then please go to our support page and contact us from there.

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